It's always good to have a backup plan for rain, so please be thinking about a “just in case” plan, especially if there’s any chance of rain in the forecast. We've outlined some options below. If rain does happen, then a lot depends on your personal preferences. We suggest keeping an eye on the forecast and talking to your caterer (if they may be in a different location depending on the weather).
We suggest having 5 or so people in charge of moving things around for you if rain looks like it's going to happen (if you don't have a coordinator with a team of people). Please ask these people in advance and go over the plan with them so that everyone feels confident and people aren't running around in stressed out chaos.
Layout Options for Rain:
*THINGS TO CONSIDER:
Tables: Please do not drag tables across the dance floor or the pavilion wooden floor. It can cause marks or may even scratch/gauge the floor and may be very costly to repair. If you wish to move a table, please have two people lift it (on each end) without any big or heavy items on it (also don't want to risk the table legs collapsing if you move it with heavy items). --Please do not steam or iron tablecloths directly on our tables. It may damage our tables and you would be responsible for the repair or replacement costs.
Rain & Wind Direction: For some reason, the back side nearest the bathrooms tends to be the area where the rain will come in the most (about 5 feet) during a downpour. The rest of the sides usually don't have too much rain coming in (about 1 or 2 feet depending on the angle and severity of the wind and rain).
Tent sides are rarely recommended and can not go up last minute: We do have tent sides, but don't recommend using them unless it's going to be very cold, very windy, or a severe storm. They impede air flow and can make it quite stagnant if it's warm outside. They take us an entire day to put up and a day to take down, so they cannot be put up at the last moment.
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