General Rules/important info

General Rules and Information

PLEASE REVIEW THE FOLLOWING INFORMATION CAREFULLY. IT IS YOUR RESPONSIBILITY TO KNOW THIS INFORMATION.

WE DO NOT HAVE INTERNET OR GOOD CELL SERVICE. 


PLEASE LET US KNOW IN ADVANCE IF YOU PLAN TO BRING ANY SMALL APPLIANCES , ESP IF INTENDED TO HEAT FOOD. YOU WILL LIKELY TRIP THE BREAKERS AND CAUSE THE ELECTRICITY TO GO OFF. WE WILL NEED TO REVIEW THIS WITH YOU TO AVOID PROBLEMS.


CATERERS/FOOD PREPARATION: The client and/or caterer are required to comply with all laws and regulations, etc, including health laws and alcohol laws. Our kitchen is not meant for cooking. Make sure to bring water for mixing lemonades, teas, etc. Our tap water is not intended for drinking (you can wash dishes with it). *We are happy to provide up to 5 gallons of water if you request them at least a week in advance in writing/via email.


ALCOHOL: It is illegal to give, serve or sell alcoholic beverages to any person under age 21. You must comply with local, state, and federal regulations. 


NO FIREWORKS, CHINESE LANTERNS, OR OTHER HAZARDOUS ITEMS. 

Sparklers should be okay as long as you follow very specific and strict safety guidelines, including NO SPARKLERS INSIDE THE PAVILION OR ANY BUILDING! They must remain outside at all times and be properly extinguished and disposed of (a bucket of sand is a good option for this). If any property is damaged (including our tables, dance floor etc.) the cost will come out of your damage deposit.

 

TRASH REMOVAL:The caterer or client is responsible for the removal of all trash derived from the event immediately at the conclusion of the event. 

o  *There is a dumpster available on the property near the venue for our clients to use. Please ask for more details. 

o  *If interested, we can provide a clean-up and trash removal service for a fee. Please contact us at least a month in advance of your event in writing/via email with specifics of what you’d like done and we’ll give you a price quote.


GENERAL CLEAN UP: All decor (brought by the client) and trash is to be removed from the property immediately after the event unless otherwise agreed upon (sometimes we will agree to let the client come back the next morning, but it depends entirely on the package/day of the week and the agreement terms). Any remaining décor or property left behind is subject to disposal and a cleaning fee may be deducted from the damage deposit. -This includes any décor (balloons, etc.) you put on signs leading to or on the property, and also includes kitchen and bathroom trash.


NO SMOKING UNDER PAVILION OR IN ANY BUILDINGS: Smoking areas should be designated if you expect smokers at your event. Please advise your guests of the areas and to not throw cigarette butts on the ground. Any butts on the ground are to be disposed of after your event. If we have to do this, a cleaning fee may come out of your damage deposit. 

We have some small galvanized buckets with sand that can be used as ashtrays, if you wish to use them.


· MICROPHONES & SOUND SYSTEM: DO NOT TOUCH OUR SOUND SYSTEM IF WE HAVE NOT SHOWN YOU HOW TO USE IT. PLEASE ASK FOR MORE INFORMATION AND SET UP A TIME TO REVIEW SPECIFIC REQUIREMENTS..IF YOU DO NOT CONTACT US IN ADVANCE TO GO OVER THE REQUIREMENTS, YOU WILL NOT BE ABLE TO USE OUR SOUND EQUIPMENT OR MICS.


PAVILION SIDES: WE WILL NOT BE ABLE TO PUT THE PAVILION SIDES UP AT THE LAST MINUTE. We do not recommend them unless it is supposed to be very cold or severe winds/storms. The sides impede air flow and can cause it to become stagnant and hot inside the pavilion, so keep this in mind.


We want your day to go as smoothly as possible and are happy to answer any questions or offer advice. Please reach out to us with any concerns.

Decorating Rules & guidelines

PLEASE REVIEW THE FOLLOWING INFORMATION CAREFULLY. IT IS YOUR RESPONSIBILITY TO KNOW THIS INFORMATION.


***PLEASE KEEP IN MIND THAT THIS IS AN OUTDOOR VENUE, AND THEREFORE IT IS IMPORTANT TO CONSIDER THE ELEMENTS INVOLVED WHEN PICKING YOUR DÉCOR. THERE WILL BE WIND, THERE MAY BE RAIN, OR OTHER FACTORS THAT COULD AFFECT YOUR DECORATION CHOICES.


NO FIREWORKS, CHINESE LANTERNS, OR OTHER HAZARDOUS ITEMS. 

Sparklers should be okay as long as you follow safety guidelines, including NO SPARKLERS INSIDE THE PAVILION OR ANY BUILDING! They must remain outside at all times and be properly extinguished and disposed of (a bucket of sand is a good option for this). If any property is damaged (including our tables etc.) the cost will come out of your damage deposit.


NO NAILING, STAPLING, TAPING, AND GLUING, ETC ANYTHING TO THE PAVILION OR ANY OTHER PART OF THE PROPERTY without prior permission(THIS INCLUDES: BUILDINGS, TABLES, WALLS, THE DOCK, ETC). Fishing string, rope, and wire are good alternatives for hanging your décor without leaving a permanent mark. If you have décor that may need staples, screws, or nails, we require you to contact us for permission in writing/via email in advance. 


CANDLES/FLAMES: Lit candles must be in holders where the holder/globe exceeds the height of the flame (excluding our tiki torches that are on premises). You must make sure that the candle holder is STABLE AND WILL NOT BLOW OVER IN THE WIND.


NO FLOWER SEEDS OR BIRD SEEDis to be thrown on the property (they cause weeds/flowers in unwanted areas). Rice or coconut flakes are an acceptable substitute. (Rice does not hurt birds. It is an urban myth.) 


NO ARTIFICIAL FLOWER PETALS ARE TO BE THROWN DOWN THE AISLE(artificial flowers are fine to use in your decor) No fake flower petals or fake leaves etc. are to be thrown down the aisle or used as loose decorations anywhere (they may only be used if placed inside a container that they cannot blow out of). Fake petals blow all over the venue and take forever to clean up and take years to disintegrate.

· No confetti or small loose paper items:No confetti is to be thrown unless it is made of biodegradablematerial and is thrown outsideof the pavilion. (It causes a mess to clean up, just like those fake petals.)


NO LOOSE, LIGHTWEIGHT ITEMS ON TABLES. THEY WILL BLOW AWAY AND CAUSE A MESS. This includes: fake flower petals, pieces of paper, loose marbles, loose stones, un-weighted place cards or table numbers, confetti, glitter, and the like. Please ask beforehand if you need more specific details.


NO AISLE RUNNERS unless rented or purchased through us. We now ask our clients to acquire aisle runners through us at a reasonable cost, which includes the installment of the runner. 

*The reason for this is due to a number of aisle runners being put down incorrectly and blowing away before or during the ceremony (even after we’ve forewarned them of this). It takes specific supplies and a specific way of installing the runner for it to work correctly.


TABLECLOTHS:*Tablecloths are not included with your package unless you specifically request them to be added on (at an added charge).**If you tape your tablecloths to our tables, you are required to remove any tape and tape residue from our tables or a fee may be deducted from your damage deposit (or in excess of the deposit if the damage/time exceeds it).

We advise you to try to wait until the day of the wedding to put your cloths and décor on the tables (this depends greatly on the weather forecast). They may blow away or get wet or dirty if you put them on the day/night before. Your table cloths will likely blow around unless you have them weighted down (you will need weight on the four corners or on the middle and ends of the table if it is a windy day). There are a number of options for this. **If you have light/medium-weight table runners, we suggest using safety pins at the corner edges to secure them to your table cloths (underneath so that they’re hidden). Otherwise, they will likely blow all over the place and will need constant readjusting.


FLOWERS/CENTERPIECES: Please carefully consider the type of centerpiece you choose and what shape vase/container you decide on for your flowers. People underestimate the wind factor at our venue. 


Do not hot glue anything to our tables or tablecloths, as the replacement fee will come out of your damage deposit (or in excess of the deposit if the damage/time exceeds it).

*Please do not plan to use our tap water for filling your vases on site, as it can sometimes look murky in a clear vase. Please bring additional water for this or let us know if you have any questions about this. We are happy to have up to 5 gallons of clear water down there for this purpose if you give us a week notice in writing/via email.


FOR MORE ADVICE ON DECORATIONS PLEASE CONTACT US.